Recording plot inspections

An inspection is a record of what a plot looked like on a particular day. Every plot you look at gets one, whether there was a problem or not — the ones that were fine are what let you say, later, that you have been checking.

The site walk

Inspections → Site walk is built for a phone in a pocket. Every plot is a card with two buttons: a tick for satisfactory, and a warning for an issue.

Tapping the tick records it and moves on. Tapping the warning opens a short form — tap the problems that apply, add a note, take a photo, adjust the date if you are writing up yesterday's walk.

Two things make it usable in the field:

• "Outstanding only" is on by default, so plots drop off the list as you do them and you can always see what is left.
• Half-finished entries are kept on your phone. Allotment sites are not known for their signal. If the page reloads, what you typed is still there.

You can also set how often a plot counts as needing a look — the default is 30 days, and anything checked more recently than that is not treated as outstanding.

Emailing the member

Recording an issue does not email anybody. That is a separate decision, made by you, either straight away or later from the saved inspection.

The email is yours to write. You can add a line giving a date by which things should be sorted — that is ordinary text in the message, not a deadline Allotmin tracks. There is no escalation, no automatic follow-up and no countdown. If you want to check up on it, walk the site again.

Anything you send is recorded against the member alongside the inspection, so the history hangs together.

One plot at a time

You do not need a whole site walk to log one problem. The plots list has Log an issue in the actions next to each plot.

The history

Every plot has its full inspection history. You can correct an entry — the date, the outcome, the note, the photo — or delete one.

Changing an outcome during a site walk works differently on purpose: it adds a new inspection rather than overwriting the old one, so the record shows that the plot was an issue in May and fine in June.

Inspections belong to the plot

An inspection stays with the plot, and keeps the name of whoever held it at the time. Give the plot to somebody else next year and the old inspections still say who they were about. Nothing is rewritten.