Running your waiting list

Each person on the waiting list has a position number and a reference number, such as WL-8F3K2. People can use their reference number to check their position online.

Add someone to the waiting list

• Add them yourself: go to Waiting list. Under Add to the waiting list, select one of the following:
  • Add an existing member: search for a member on your members list, for example a member who wants a second plot.
  • Add a new provisional member: enter the details of someone who is not yet a member. Only the name is required. The person is added as a provisional member and is not shown in the main members list until they are assigned a plot.
• Online sign-up: people can add themselves using your sign-up link. See Letting people join your waiting list online.

Change the order

Use the arrows on each row to move a person up or down. Positions are renumbered automatically.

Offer a vacant plot

1. Go to Plots.
2. Next to the vacant plot, select Assign a member. Members on the waiting list are listed first, in position order.
3. Select the member.

The member is removed from the waiting list, and everyone below them moves up one position.

Review the waiting list

We recommend reviewing the waiting list once a year:

1. In the Messaging Centre, select Add waiting list to add everyone on the list as recipients, and ask them to confirm they still want a plot.
2. Remove anyone who no longer wants a plot or does not reply. Positions are renumbered automatically.