Recording who has paid

Allotmin does not take payments — money reaches you however it always has, by bank transfer, cheque or cash. What it does is keep track of who has paid and who has not.

Open Billing, then the year you are in. Every member with an invoice is listed with what they owe and what they have paid.

Somebody has paid in full

Use the Mark paid tick on their row. That is the whole job.

Somebody has paid some of it

Use Record payment and enter the amount. Allotmin keeps a running balance — what the invoice came to, what has come in, and what is left. Their status shows as part paid.

This is why payments are an amount rather than a yes/no tick: half the arguments about allotment money are about part payments, and "paid: no" does not distinguish somebody who has paid nothing from somebody who is £5 short.

Seeing who still owes

The billing year page shows it directly, and the dashboard carries a total. There is also an Add unpaid members button in the Messaging Centre, which fills your recipient list with exactly the people who still owe something on the current year — handy for a single reminder before you resort to automatic chasing.

If the invoice changes after they have paid

Add a charge to somebody who has already paid and their invoice reopens as part paid, with just the new amount outstanding. Take a charge off and Allotmin warns you that they may have overpaid. Nothing is silently rewritten.

Last year's arrears

Overdue money stays on the year it belongs to. Allotmin deliberately does not carry arrears forward into the new year's invoice, because most associations write old debt off rather than chase it across years. If you want to see what is outstanding on a previous year, open that year.