Assigning a plot to a member

You can assign a plot from the member's record or from the plots list. Both methods have the same result.

Assign a plot from the member's record

1. Open the member and select Manage plots.
2. Select the plot.
3. Optionally, choose whether to remove the member from the waiting list.
4. Save.

Assign a plot from the plots list

1. Go to Plots.
2. Next to a vacant plot, select Assign a member. The list shows members on the waiting list first, in position order.
3. Select the member.

When you assign a plot this way, the member is removed from the waiting list and the positions of the members behind them move up. A message confirms this.

What happens when you assign a plot

When you assign a plot, Allotmin:

• marks the plot as occupied
• records the tenancy start date
• adds the member to the current billing year, if one is open, so that they are invoiced
• removes the "provisional" status from members who signed up through your online waiting list form

A provisional member is not shown in the main members list or included in All members emails. Provisional status is removed when the member is assigned a plot or linked to one as a co-worker.

End a tenancy

1. Open the member and select Manage plots.
2. Next to the plot, enter the date the tenancy ended in Finished on. The default is today. The date cannot be in the future.
3. Select Unassign.

The plot returns to vacant. The member's previous billing records are not changed.

The tenancy is kept with its start and end dates. The member's Manage plots page lists it under Previously held, and the Plot holdings sheet in the data export shows both dates.