Giving a member a plot

There are two routes to this, and they do exactly the same thing. Use whichever matches the question in your head.

"What does this person hold?"

Open the member, choose Manage plots, and pick the plot. This screen has room for the details, so it also lets you choose whether to take them off the waiting list at the same time.

"Who is taking this empty plot?"

Go to Plots. Every vacant plot has an Assign a member button. Click it and you get a list of candidates — the waiting list first, in position order, because standing at an empty plot the question is usually "who is next?".

Taking a plot this way removes them from the waiting list automatically and closes the gap behind them. Allotmin tells you it has done so.

What happens behind the scenes

Either way, Allotmin does the same set of things:

• marks the plot as occupied
• records the tenancy start date
• adds them to the current billing year if one is open, so they get an invoice
• takes off the "provisional" flag if they signed up through your public waiting list form

That last point is worth knowing: somebody who joined your waiting list online is marked provisional until they actually get a plot, which keeps them out of your main member list and out of mass emails until they are properly on the site.

Taking a plot back

Open the member, choose Manage plots, and end the tenancy. The plot goes back to vacant and is ready to assign to somebody else. Their past billing records are left alone — what they were charged last year stays true.