Members and plots

Setting plot fees by area

Set every plot's fee from one rate per square metre.

You can set the fee for every plot on a site from a single rate per square metre. Each plot must have its area recorded first.

Record plot areas

Each plot has an optional Area (m²) field, separate from its Size description. You can enter areas in any of these ways:

One plot at a time: enter the area on the plot's add or edit form.
All plots on one page: go to Plots → Set fees by area and select Enter plot areas (or Add their areas). Enter an area for each plot and select Save areas.
From a spreadsheet: include an area column when you import plots.

Area suggestions

On the Plot areas page, Allotmin reads each plot's existing size description and suggests an area in square metres. For example, 15x30ft, 5 rods and 250 sq m are converted automatically.

To accept one suggestion, select Use next to the plot.
To accept all suggestions, select Use all suggestions.

If any sizes have no unit, such as 9x9, select whether they are in metres, yards or feet. Sizes that cannot be read, such as "Full plot", have no suggestion.

Set fees from a rate

Go to Plots and select Set fees by area.
Enter the Rate per m².
Select how to round each fee: to the nearest penny, 10p, 50p or £1.
Check the new fee for each plot and the total across all plots.
Optionally, select Also update this year's invoices.
Select Apply new fees.

Plots with no area recorded are listed and keep their current fee.

Current-year invoices

By default, new fees are used from the next billing year you open. Current-year invoices are not changed.

To change current-year invoices as well, select Also update this year's invoices. The page shows how many members have already paid.

Note: If you update current-year invoices for members who have already paid, their invoices show an amount outstanding or an overpayment.

If no billing year is open, the new fees are used when you open the next one.

More on members and plots

Adding members and plots

How to add plots and members to Allotmin.

Importing members or plots from a spreadsheet

Import members or plots from Excel, Numbers or Google Sheets.

Assigning a plot to a member

Assign a plot to a member from the member's record or from the plots list.

Member groups

Group members together to email, charge or discount them.

Recording something Allotmin does not have a field for

Add up to three custom fields to every member record.

Partners, co-workers and social members

Link a member to a plot they do not hold, and bill for them on the plot holder's invoice.

Keeping a record of contact with a member

Record phone calls, letters, conversations and complaints against a member.

Deleting a member or a plot

Delete a member or plot, and what is removed and kept.

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